Invites: everyone you are expecting
One page for the visitor coming once and the person who comes every week. Each gets a check-in code; arriving is showing it.
Know who is coming before they arrive
Invites replaces two older pages, Registrations and Guest Badges, with one that does both jobs.
One visit or ongoing
Invite a client for Thursday at 10, or a contractor who comes most days. A one-visit invite ends when the person arrives. An ongoing invite keeps working until you cancel it.
A check-in code for each person
Every invite has its own QR code, sent to the visitor by email. They show it on their phone when they arrive. No app, no account, nothing to print unless you want to.
People register themselves
Share your sign-up form as a link or a QR code, or put it inside a page of your own website. Everyone who registers gets their code by email.
How an invite works
Invite, or let them register
Choose Invite visitor and enter a name, an email and when they are coming. Or share your sign-up form and let people register themselves.
They get a check-in code
The code arrives by email and opens in a browser. With an ongoing invite the same code works every visit.
Scan it when they arrive
Staff choose Scan code on a phone or tablet, or the visitor shows the code at a kiosk. The visit is recorded in Visitor Records like any other, and the host is told.
You decide how it runs
- Who fills in the form
- Fill in the visitor’s details yourself, or send them a link and let them add their own before they come.
- Who is told on arrival
- Tick team members, or type any other address, such as a parent’s. Each gets an email when the visitor arrives.
- Open or invited only
- Let anyone who reaches your sign-up form register, or take only the people you invited.
- Requests to come regularly
- Someone can ask to come regularly from your form. Approve it, approve one visit only, or decline.
- Ask every visit
- Mark the questions a regular answers at each arrival, such as a declaration. Everything else is remembered.
- Pause and cancel
- Pause an ongoing invite while someone is away, or cancel it for good. The code stops working at once.
Invites are included in the Growth and Portfolio plans, and in the free trial. Invites are sent by email.
Built for the front desk
Expected today, in one list
Today and the check-in desk show who is still to arrive, from your invites. One tap checks them in.
A list of people at once
Paste rows from a spreadsheet to invite everyone coming to an event. Nobody is emailed unless you ask.
Works at a kiosk
A kiosk reads a visitor’s check-in code with the same scanner it uses for your QR code.
Or just a phone number
A visitor who was invited with a mobile number can type it on your check-in page instead of showing a code.
Your existing badges keep working
Pre-registrations and guest badges you already have become invites. Badge cards you have printed still scan.
From your own system
Create invites and check them in through the GuestTrack API with a read and write key.
Rolling out to every project
Invites is being turned on project by project. When yours moves, your pre-registrations and guest badges are already there as invites. Until then, Registrations and Guest Badges work as before.